Set up student side enrollment

Student groups can be set up to allow student side enrollment. Use the Student Side Enrollment function to do this.

When setting up student side enrollment groups, demographic fields must be defined that expose Student property fields to the Student Profile page. Although the profile may contain any Student property field, the LOGIN ID and PASSWORD fields must be created as a minimum.

To set up student side enrollment, perform the following:

1. From the navigation bar, click Learning>Plan>Student Groups.

   The Student Groups page opens.

   

   The Student Groups page shows the student groups available in SilkRoad Learning. On this page, you can:

   • Use the search function to find a specific student group or group
   • Add a student group
   • Access the Student Group properties page to make changes to existing student groups
   • Delete a student group
2. Enter the filter criteria for a specific student group, then click Search or leave all the filter criteria blank and click Search to display a list of all student groups.
3. In the list beside a student group, click and then click Properties.

   The Student Group Properties window opens.

   

   On the Student Group Properties page, you can create a student group or modify the properties of an existing one.

   Fields

   Name: The name for the student group.

   Student-Side Enrollment: Select one of the following:

   • (none) to use the group as an Administrator only enrollment.
   • Automatic (Public Group) when Students may self-enroll, but are automatically enrolled in this group. No approval is required to enroll in a Public Group.
   • Self-Enrollment Allowed when students may self-enroll in this group by selecting it from a list of Self Enrollment groups that appears in the Student Profile page. Self-Enrollment groups have optional additional criteria set for the group:
     • Membership Student Entry Required to require new users to enter a membership code or name prior to enrollment. Enter a membership field name to be displayed in the Student profile page.
     • Approval Required to automatically add users to a group waiting list prior to enrollment. Only Administrators with privilege may approve enrollments
   • Registration Code Required when students may self-enroll, but must enter an authorization code in the Student Profile page. A registration code must be entered for all Registration Code Required groups. Only after entering this code will new users be allowed enrollment in this group. Registration Code Required groups have optional additional criteria set for the group:
     • Membership Student Entry Required to require new users to enter a membership code or name prior to enrollment. Enter a membership field name to be displayed in the Student profile page.
     • Approval Required to automatically add users to a group waiting list prior to enrollment. Only Administrators with privilege may approve enrollments.

   Membership Name: Specify a membership name for the student group.

   Description: Specify a description for the student group to make it easier to find in searches.

   Prevent Import from Removing Members: Select this check box to prevent the import function from removing student memberships. This maintains group membership and prevents the SilkRoad Learning import function from removing members from the student group automatically. Otherwise, leave it unchecked (the default setting) so students will be removed by import if the Group Name is not specified.

   Members: Shows the members in the student group. Click Add to add members to the student group, Remove Selected to remove the selected members from the student group, or Mark All to mark all the members for removal.

   Pending Members: Shows pending members eligible for inclusion in the student group. Click Accept to accept a member into the group or click Reject to reject the membership.

   Profit Sharing

   Complete fields in this section as needed.

   Billing

   Complete fields in this section as needed.

   Categories: To assign categories, click a category or categories from the Available list and use the arrow buttons to move them to the Assigned list.

   Cost Center: To assign a cost center or centers, click to search for and select cost centers from the Cost Centers page.

   Comments: Enter any free-text comments about the student group.

4. From the Student-Side Enrollment drop-down box, select an option.
5. Click Save.