I-9 Search

View video

This report (search) allows you to search employee I-9s using various search criteria. To make it easier to search, this search page is subdivided into sections (panels) that you can expand or hide.

Section 1 Information

You can search by information collected on Section 1 of Form I-9. These are the search fields:

• Employee Last Name
• Employee First Name
• Employee Middle Initial
• Employee SSN
• Employee State
• Employee Citizenship Status
• Section 1 Complete Date (From and To)

Section 2 and 3 Information

• You can search by information collected on Section 2 of Form I-9. These are the search fields:
• Start/Rehire Date (From and To)
• Document Titles
• Document Expiration Dates (From and To)
• Section 2 and 3 Completion Date (From and To)
• Employer or Authorized Representative Name
• Business Organization Name

This section is enhanced to accommodate for COVID-19 changes:

• Use the Only Show I-9s with Additional Information option to display only those Forms I-9 that have any data in the Additional information field. This may be text that was entered manually when the Form I-9 was filled out or updates when the employee hire date was changed.
• Under Late Documentation Examination:
  • All: Use when conducting most searches
  • Show I-9s with a late document examination date: Use to find Forms I-9 that have already had documents physically reviewed. This can be used to verify work has been completed to catch up on physically reviewing documents.
  • Exclude I-9s with a late document examination date: Use to find Forms I-9 that have not been updated to indicate that the I-9 documents were physically reviewed following return to normal operations.

Employees

This section is useful when searching for any employee who has a Form I-9 and/or uploaded I-9 supporting documents.

You can search by these fields:

• Employee Last Name
• Employee First Name
• Login ID
• Employee ID
• Hire Date (To and From)
• Termination Date (To and From)
• Employee Status (Active, Retired, or Purged)
• Location

Search results

Employment Begin Date (start date as defined on the I-9 not necessarily the employee profile), Employee Name, I-9 State, View Form (paper icon links to employee's I-9; if multiple I-9s, multiple icons are shown and sorted oldest to newest), Supporting Documents (links to supporting document and displays it)