Download I-9 search results

1. From the navigation bar, click Reports>I-9 Search.
   Or
   From the navigation bar, click Reports>I-9 Dashboard.
   Click Advanced I-9 Search.

   The I-9 Search page opens.

   View video

   This report (search) allows you to search employee I-9s using various search criteria. To make it easier to search, this search page is subdivided into sections (panels) that you can expand or hide.

   Section 1 Information

   You can search by information collected on Section 1 of Form I-9. These are the search fields:

   • Employee Last Name
   • Employee First Name
   • Employee Middle Initial
   • Employee SSN
   • Employee State
   • Employee Citizenship Status
   • Section 1 Complete Date (From and To)

   Section 2 and 3 Information

   • You can search by information collected on Section 2 of Form I-9. These are the search fields:
   • Start/Rehire Date (From and To)
   • Document Titles
   • Document Expiration Dates (From and To)
   • Section 2 and 3 Completion Date (From and To)
   • Employer or Authorized Representative Name
   • Business Organization Name

   This section is enhanced to accommodate for COVID-19 changes:

   

   • Use the Only Show I-9s with Additional Information option to display only those Forms I-9 that have any data in the Additional information field. This may be text that was entered manually when the Form I-9 was filled out or updates when the employee hire date was changed.
   • Under Late Documentation Examination:
     • All: Use when conducting most searches
     • Show I-9s with a late document examination date: Use to find Forms I-9 that have already had documents physically reviewed. This can be used to verify work has been completed to catch up on physically reviewing documents.
     • Exclude I-9s with a late document examination date: Use to find Forms I-9 that have not been updated to indicate that the I-9 documents were physically reviewed following return to normal operations.

   Employees

   This section is useful when searching for any employee who has a Form I-9 and/or uploaded I-9 supporting documents.

   You can search by these fields:

   • Employee Last Name
   • Employee First Name
   • Login ID
   • Employee ID
   • Hire Date (To and From)
   • Termination Date (To and From)
   • Employee Status (Active, Retired, or Purged)
   • Location

   Search results

   Employment Begin Date (start date as defined on the I-9 not necessarily the employee profile), Employee Name, I-9 State, View Form (paper icon links to employee's I-9; if multiple I-9s, multiple icons are shown and sorted oldest to newest), Supporting Documents (links to supporting document and displays it)

2. Enter the selection criteria in any field.
3. Choose Search to return the links to I-9 documents that meet the current criteria.

   Results appear in the results list.

4. Click Download and select an output file format:
   • XML: Results are generated in an xml file available to view or save.
   • Excel: Results are generated and Microsoft Excel is launched to open or save.