Requisition approval paths

Requisition approval paths

When creating a requisition, you can define an approval path for the requisition. There are two options:

Sequential review
Non-sequential review

Sequential review

A sequential review means that reviewers review a requisition in a specific sequence. Reviewer 1 reviews it, then reviewer 2, and so on. A sequential review is automated.

Reviewer 1

Receives an approval request email. Email includes requisition details, names of other approvers, and other approvers' approval statuses.

If reviewer approves the requisition:

Their approval status becomes Approved and approval date is recorded
An email notification is sent to the requisition administrator
Approval request email is sent to the next reviewer in sequence
If reviewer rejects the requisition:
Their approval status becomes Rejected with Reason
They enter a reason why they rejected requisition
Rejection email is sent to the requisition administrator
Requisition administrator corrects requisition and resends approval request to the reviewer and the process starts again
Or
Requisition administrator manually changes requisition approval status to Approved and clicks the Email Review button for the next reviewer in sequence. Approval request email is sent to that reviewer.

Reviewer 2

Same process as reviewer 1.

Last reviewer in sequence

Same process as previous reviewers except:

When the last reviewer approves the requisition, an approval request email is not sent to the next reviewer in sequence because there isn't one. Instead, a notification is sent to the job creator, indicating the job is ready to be posted.

Non-sequential review

A non-sequential review means that reviewers review a requisition based on a requisition administrator's choices. It is not automated. A requisition administrator can choose to send approval requests to every reviewer at the same time (Email All button) or to individual reviewers (Email Reviewer button).

When a reviewer approves a requisition, the system does not trigger an email to the next reviewer in the chain. The requisition administrator must submit the next review request manually unless the Email All option was initially used.