Schedule an interview

1. Access a candidate's candidate profile.
2. From the Select an action drop-down list, click Schedule an interview.

   The Schedule an Interview page opens.

   

   Use this page to schedule an interview. It is available to users who linked their work calendars to interview scheduling.

   Fields

   Title

   Pre-populated and includes the names of the job the candidate will be interviewing for and the candidate's full name. You can edit this field.

   From Date

   Pre-populated with the current date. To change date, click and select a new date from the calendar pop-up.

   To Date

   Pre-populated with the current date. To change date, click and select a new date from the calendar pop-up.

   Duration

   Select the expected duration of the interview. (Default is 15 minutes.)

   Let recipient select the time

   Controls whether you set the date and time for an interview or the candidate does.

   If toggle is disabled (default setting), you set the date and time for the interview.

   If toggle is enabled, the candidate sets the date and time for the interview.

   Organizer

   An organizer can reschedule an interview and change interview meeting information. Defaults to the logged-in user but you can select a different organizer.

   Attendees

   Add all internal employees who need to interview the candidate. This is a type ahead field so as you type a name, it appears as an option in the drop-down. Click the name to add as an interviewer/attendee.

   Tip: Only employees who have linked their calendar can be selected as an attendee/interviewer.

   Description

   This is a free text field. Include any information to share with the attendees here like links, phone number for candidate to call, office location, and so on.

   Tip: Whatever is entered here is visible to the candidate.

3. Select a date range from which to select an interview date.
4. Select the expected duration of the interview.

   Note: The default is 15 minutes.

5. Determine who sets the date and time for the interview. If the Let recipient select the time toggle is:
   • Disabled, you set the date and time for the interview. (Default)
   • Enabled, the candidate sets the date and time for the interview.
6. Select all internal employees who need to interview the candidate.

   Tip: The Attendees field is a type-ahead field. As you type a name, it appears in the drop-down for selection. Only employees who have linked their calendar can be selected.

7. Enter a description for the interview. Include any information to share with the attendees here like links, phone number for candidate to call, office location, and so on. (Whatever is entered here is visible to the candidate.)
8. Click Schedule.

   The Schedule an Interview - Date and Time page opens:

   

9. Select a date and time and click Schedule.

   The interview is scheduled and a confirmation goes to you and the candidate.

   An email is sent to you, every selected attendee/interviewer, and the candidate.

   The calendar of every selected attendee/interviewer is updated and the meeting is automatically added to their calendar.

   Note: The candidate's calendar is not automatically updated because their calendar is not synced to the scheduling function. However, an ics calendar attachment is included candidate's email.